Privacy Policy

1. Introduction

This privacy and cookie policy ("Policy") describes how MeetingBriefs.ai ("we," "our," and "MB") collects, uses, and shares personal information when using MB's website and properties, including meetingbriefs.ai (the "Site") and the services provided in connection therewith (the "Services"). This Policy applies to all visitors, users, and customers of our Site/Services. Please read the following information carefully to understand our practices regarding your personal information and how we will collect, use, and protect it.

2. Important Information

Who we are:

MeetingBriefs.ai ("we," "our," or "us") is located in Colorado, USA.

Must read sections:

We draw your attention in particular to the section entitled "Your Rights," which describes the rights you may have regarding your personal information under applicable state laws.

Changes to this policy:

We will post any modifications or changes to the Policy on our Site/Services. We reserve the right to modify the Policy at any time, so we encourage you to review it frequently. The "Last Updated" legend above indicates when this Policy was last changed. If we make any material change(s) to the Policy, we will notify you via email and/or post a notice on our Site/Services prior to such changes(s) taking effect.

3. Purposes of Processing

What is personal information?

We collect information about you in a range of forms, including personal information. As used in this Policy, "personal information" means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. This includes, for example, your name, postal address, email address, and telephone number.

Why do we need your personal information?

We will only process your personal information in accordance with applicable US federal and state privacy laws. We need certain personal information in order to provide you with access to the Site/Services and to enable customization of the information delivered to you.

4. Collecting Your Personal Data

We collect information about you in the following ways:

Information You Give Us. This includes:

• the personal data you provide when you register for our Services, such as your name, email address, password (managed by Supabase Auth), and location (county/town);
• the personal data you provide when you create personal notes related to meeting summaries;
• the personal data you provide when you submit feedback to our company;
• the personal data you provide on the contact information form on our website;
• the personal data you provide when you report a problem with our Site/Services or when we provide you with customer support;
• the personal data you provide when you make a purchase through our Site/Services; and
• the personal data you provide when you correspond with us by phone, email, or otherwise.

Information We Get from Others.

We may also get information about you from other sources, for example, if you have agreed to share information with one of our partners, we may add this to information we get from our Site/Services.

Information Automatically Collected.

We automatically log information about you and your computer or mobile device when you access our Site/Services. For example, when visiting our Site/Services, we log your computer or mobile device operating system name and version, manufacturer and model, browser type, browser language, screen resolution, the website you visited before browsing to our Site/Services, pages you viewed, how long you spent on a page, access times and information about your use of and actions on our Site/Services. We may collect this information about you using cookies. Please refer to the sections on cookies.

Automated Decision Making.

We do not use your personal information for the purposes of automated decision-making that would produce legal or similarly significant effects. If we implement such practices in the future, we will provide appropriate notice and choices in accordance with applicable law.

5. Cookies

What are cookies?

We may collect information using "cookies." Cookies are small data files stored on the hard drive of your computer or mobile device by a website. We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer or mobile device until you delete them) to provide you with a more personal and interactive experience on our Site/Services.

Cookies we use

Our Site/Services uses the following types of cookies for the purposes set out below:

We use Google Analytics for this purpose. Google Analytics uses its own cookies. It is only used to improve how our Site/Services works. You can find out more information about Google Analytics cookies here: https://developers.google.com/analytics/resources/concepts/gaConceptsCookies

You can find out more about how Google protects your data here: www.google.com/analytics/learn/privacy.html.

You can prevent the use of Google Analytics relating to your use of our Site/Services by downloading and installing the browser plugin available via this link: http://tools.google.com/dlpage/gaoptout?hl=en-GB

Disabling cookies

You can typically remove or reject cookies via your browser settings. In order to do this, follow the instructions provided by your browser (usually located within the "settings," "help" "tools" or "edit" facility). Many browsers are set to accept cookies until you change your settings.

Further information about cookies, including how to see what cookies have been set on your computer or mobile device and how to manage and delete them, visit www.allaboutcookies.org and www.youronlinechoices.com/uk/.

If you do not accept our cookies, you may experience some inconvenience in your use of our Site/Services. For example, we may not be able to recognize your computer or mobile device and you may need to log in every time you visit our Site/Services.

6. Pixel Tags

We may also use pixel tags (which are also known as web beacons and clear GIFs) on our Site/Services to track the actions of users on our Site/Services. Unlike cookies, which are stored on the hard drive of your computer or mobile device by a website, pixel tags are embedded invisibly on webpages. Pixel tags measure the success of our marketing campaigns and compile statistics about usage of the Site/Services, so that we can manage our content more effectively. The information we collect using pixel tags is not linked to our users' personal data.

7. Do Not Track Signals

Some Internet browsers may be configured to send "Do Not Track" signals to the online services that you visit. We currently do not respond to do not track signals. To find out more about "Do Not Track," please visit www.allaboutdnt.com.

8. Using Your Personal Data

We may use your personal data as follows:

• to operate, maintain, and improve our Site/Services, products, and services;
• to respond to your comments and questions and to provide customer support;
• to send information including technical notices, updates, security alerts, and support and administrative messages;
• with your consent, to send you marketing e-mails about upcoming promotions, and other news, including information about products and services offered by us and our affiliates. You may opt-out of receiving such information at any time: such marketing emails tell you how to "opt-out." Please note, even if you opt out of receiving marketing emails, we may still send you non-marketing emails. Non-marketing emails include emails about your account with us (if you have one) and our business dealings with you;
• as we believe necessary or appropriate (a) to comply with applicable laws; (b) to comply with lawful requests and legal process, including to respond to requests from public and government authorities; (c) to enforce our Policy; and (d) to protect our rights, privacy, safety or property, and/or that of you or others; and
• as described in the "Sharing of your Personal Data" section below.

9. Sharing Your Personal Data

We may share your personal data as follows:

10. Anonymous Data

When we use the term "anonymous data," we are referring to data and information that does not permit you to be identified or identifiable, either alone or when combined with any other information available to a third party.

11. User Generated Content

If you provide feedback to us, we may use and disclose such feedback on our Site/Services, provided we do not associate such feedback with your personal data. If you have provided your consent to do so, we may post your first and last name along with your feedback on our Site/Services. We will collect any information contained in such feedback and will treat the personal data in it in accordance with this Policy.

12. Data Transfer and Storage

Your information, including personal information that we collect from you, will be stored and processed by us, our affiliates, and our service providers (such as Stripe for payment processing and Supabase for data storage). These service providers may maintain facilities throughout the United States and in some cases internationally. By using our Site/Services, you acknowledge and consent to the potential transfer and storage of your information across different locations. We will take commercially reasonable steps to ensure that your information is treated securely and in accordance with this Policy, regardless of where it is processed or stored.

13. Security

We seek to use reasonable organizational, technical and administrative measures to protect personal data within our organization. Unfortunately, no transmission or storage system can be guaranteed to be completely secure, and transmission of information via the internet is not completely secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us using the details in Section 18 below.

14. Retention

We will only retain your personal data as long reasonably required for you to use the Site and/or to provide you with the Services unless a longer retention period is required or permitted by law (for example for regulatory purposes).

15. Sensitive Personal Information

Under various state privacy laws, certain types of personal information are considered "sensitive." If you send or disclose any sensitive personal information (such as precise geolocation, racial or ethnic origin, religious beliefs, or biometric information) to us when you submit user generated content to our Site/Services, you consent to our processing and use of such sensitive personal information in accordance with this Policy. If you do not consent to our processing and use of such sensitive personal information, you must not submit such user generated content to our Site/Services.

16. Your Rights

Depending on your state of residence, you may have certain rights regarding your personal information under applicable state laws. These rights may include:

• Opt-out. You may contact us any time to opt-out of: (i) direct marketing communications; (ii) automated decision-making and/or profiling; (iii) our collection of sensitive personal information; or (iv) any sale or sharing of your personal information.
• Access. You may have the right to access the personal information we have collected about you via your profile/account or by contacting us directly.
• Correction. You can contact us to update or correct any inaccuracies in your personal information.
• Deletion. In certain situations, you may have the right to request that we delete your personal information, subject to certain exceptions.
• Information about data practices. You have the right to be informed about the categories of personal information we collect and the purposes for which we use such information.

For California residents: Under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), California residents have specific rights regarding their personal information. Please contact us using the information in Section 18 if you wish to exercise these rights.

If you wish to exercise any of these rights, please contact us using the details in Section 18 below. In your request, please make clear: (i) what personal information is concerned; and (ii) which of the above rights you would like to exercise. For your protection, we may only implement requests with respect to the personal information associated with the particular email address that you use to send us your request, and we will need to verify your identity before implementing your request.

We will respond to your request as soon as reasonably practicable and in accordance with applicable law. Please note that we may need to retain certain information for legal compliance, fraud prevention, security purposes, or to complete any transactions that you began prior to requesting such change or deletion.

17. Complaints

We are committed to resolve any complaints about our collection or use of your personal data. If you would like to make a complaint regarding this Policy or our practices in relation to your personal data, please contact us at: info@meetingbriefs.ai. We will reply to your complaint as soon as we can and in any event, within 45 days. We hope to resolve any complaint brought to our attention, however if you feel that your complaint has not been adequately resolved, you reserve the right to contact your local data protection supervisory authority.